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Procurement Buyer

To support the Procurement Manager in delivering an effective procurement plan for the management of key lines of spend, with a primary focus on the purchase of products for resale. The Buyer is responsible for executing sourcing and purchasing activities, maintaining supplier relationships, and ensuring continuity of supply. The role contributes to cost-effective purchasing, operational efficiency, and the achievement of quality and service standards across the business.

Procurement & Supplier Management
• Support the sourcing and purchasing of products for resale in line with business requirements and demand forecasts.
• Assist in implementing category strategies to optimise cost, quality, and service levels.
• Work closely with supply chain planning to ensure effective use of ERP / MRP systems to optimise stock levels and ensure product availability targets are met.
• Build, manage, and maintain strong supplier relationships to ensure reliable supply and performance.
• Negotiate pricing, contracts, and terms to deliver best value and mitigate risk.
• Contribute to the delivery of the procurement plan, ensuring progress is tracked against agreed metrics
• Engage with relevant stakeholders and participate in business meetings as required.
• Take responsibility for achieving agreed KPIs within the assigned area, including timely supply, data accuracy, and efficient purchase-to-pay processes.
• Identify inefficiencies in procurement processes and support continuous improvement initiatives.
• Monitor and manage supplier performance against agreed service level agreements including following up on any third-party supplier audits where corrective action related to purchased product is identified.

Cost Control & Commercial Performance
• Identify cost-saving opportunities and deliver measurable savings against budget targets.
• Monitor market trends, pricing changes, and potential supply risks.
• Ensure total cost of ownership is considered in all purchasing decisions.
• Manage assigned purchasing projects, including tenders, supplier selection, negotiations, and sample coordination.
• Ensure timely response to all relevant stakeholders.
• Identify and onboard new suppliers.
• Monitor and complete Supplier audits to ensure full compliance with company values and sustainability objectives.
• Conduct benchmarking activities to maintain competitiveness of product portfolios.
• Provide accurate data to support budgeting and forecasting processes.
• To support, as required, any claims against supply partners through the provision of data and negotiation of a positive outcome.

Supply Continuity & Inventory Alignment
• Work closely with supply chain planners and inventory teams to ensure optimal stock availability.
• Ensure procurement plans align with demand forecasts and operational requirements.
• Proactively manage risks relating to shortages, delays, or supplier constraints.
• Support resolution of supply issues to minimise disruption to operations and customers.

Collaboration & Team Support
• Collaborate with internal teams including supply chain, commercial, warehouse operations, finance, and inventory.
• Contribute to achieving departmental objectives and performance targets.
• Support a culture of accountability, and continuous improvement.
Data, Reporting & Systems
• Maintain accurate supplier, pricing, and purchasing data within MRP and other related systems.
• Track and report on procurement KPIs, including:

Cost savings and cost avoidance
Supplier performance and OTIF (On Time In Full)
Lead times and service levels
Purchase price variance
Contract compliance

• Ensure accurate and well-maintained procurement records.
• Produce reports to support decision-making and performance tracking.

Risk Management & Compliance
• Ensure compliance with company policies and regulatory requirements.
• Support supplier risk management activities, including assessments of quality and compliance.
• Monitor product quality and escalate issues where required.
• Maintain accurate documentation and audit trails for purchasing activities.

General Duties
• Support business objectives through effective procurement execution.
• Contribute to achieving departmental goals.
• Undertake any other reasonable duties appropriate to the level of the role.

Relationship Management & Collaboration
• Ability to build and maintain effective relationships with suppliers and internal stakeholders.
• Strong communication skills with the ability to work cross-functionally.

Procurement & Commercial Awareness
• Experience in purchasing, sourcing, or procurement roles.
• Ability to organise and prioritise workload to meet business needs.
• Understanding of supply chain processes, including logistics and demand planning.
• Commercial awareness with an understanding of cost drivers.

Data, Systems & Analysis
• Good analytical and numerical skills with high attention to detail.
• Experience using ERP/MRP systems.
• Strong Excel skills and ability to interpret data.

Essential:
A-levels or equivalent vocational qualifications in business, procurement or supply chain (or relevant experience).

Desirable:
Working towards or interest in CIPS qualification.
Bachelor’s degree in supply chain management, Business, Procurement, or a related field.