You are applying for Office Coordinator

The Office Co-ordinator will help to keep the workplace running smoothly and safely. This role will support day to day office operations while assisting with key Health & Safety processes. You’ll work closely with the General Manager, and wider team to make sure the office is well-maintained, compliant and a safe place to work.

Key Responsibilities

• Act as a point of contact for general office queries.
• Support daily administrative tasks to ensure the smooth running of the office.
• Assist with managing incoming and outgoing mail and deliveries.
• Help maintain stock levels of office supplies, catering items, and cleaning materials.
• Assist with booking meeting rooms, arranging visitor meet and greets, and organising refreshments when needed.
• Coordinate small office projects, maintenance requests, and supplier visits.

Health & Safety Support
• Assist the General Manager with day to day Health & Safety procedures.
• Support the completion and tracking of H&S checklists, records, and documentation.
• Help ensure work areas remain safe, tidy, and compliant with company policies.
• Assist with organising H&S training, inductions, and refresher sessions.
• Help monitor and report any H&S issues, hazards, or maintenance needs.
• Support the coordination of fire evacuation drills, first aid supplies, and safety equipment checks.

Operational & Administrative Support
• Assist with courier bookings and preparing shipment documentation.
• Support general purchasing tasks, including raising purchase orders when required.
• Help with basic production or operational tasks during busy periods.
• Provide administrative cover for colleagues during absence or peak workload periods.

Essential knowledge, experience and skills

• Strong organisational skills with the ability to prioritise workload.
• Good communication skills and the ability to work well with colleagues, visitors, and customers.
• Confidence with general office IT systems (Microsoft Office, email, etc.).
• A proactive and flexible approach — happy to help where needed.
• Good general administration experience.
• A full driving licence