HR and Recruitment Coordinator

The HR & Recruitment Coordinator supports the HR department in delivering a high quality, efficient, and compliant HR service across the Scolmore Group. This role plays a vital part in recruitment, onboarding, employee relations, and general HR administration, ensuring a positive employee experience and the smooth operation of HR processes.

Key Responsibilities

Recruitment & Onboarding
• Manage the end to end recruitment process, including drafting and posting vacancy adverts, sharing applications with hiring managers, and coordinating interview schedules.
• Support managers during the shortlisting and interviewing stages.
• Liaise effectively with recruitment agencies and hiring managers to ensure a smooth and timely hiring process.
• Deliver or support with onboarding activities, including conducting new starter inductions.

HR Administration
• Provide comprehensive clerical and administrative support to the HR team and the wider business.
• Prepare and process documentation, reports, and records relating to recruitment, training, performance, employee relations, and other HR activities.
• Coordinate HR related activities such as booking meetings and training sessions, managing attendance, and arranging refreshments when required.
• Provide administrative support for family friendly policies, queries, and casework.
• Work with the HR & Payroll Administrator to coordinate starter and leaver processes, including calculating final pay when needed.
• Assist the HR & Payroll Administrator in maintaining accurate payroll records, including data on absence, leave, bonuses, and other changes.
• Support the development, maintenance, and organisation of HR content on SharePoint.
• Ensure HR processes comply with employment legislation and internal company policies.
• Assist with internal audits, data requests, and other compliance related activities.

Employee Relations & Support
• Act as the first point of contact for HR related queries, managing the HR inbox and responding in a timely and helpful manner.
• Provide administrative support for investigations, disciplinary hearings, and grievance procedures.

Training & Development
• Submit training requests through the L&D Portal on behalf of line managers and prepare study agreements when required.

Sickness Administration
• Monitor sickness absence notifications and ensure all relevant details are recorded accurately.
• Ensure line managers complete return to work forms and self certification documents for employees.
• Track absence trigger points and notify line managers, escalating cases to the HR Advisors when necessary.
• Prepare absence related correspondence and invitations on behalf of line managers.
• Chase outstanding documentation, file completed records and update the HRIS to ensure absence related reminders are correctly managed.

Essential knowledge, experience and skills

• Previous experience in an HR Administrative or Co-ordinator role.
• Understanding of UK employment law and HR best practice, including recruitment, right to work checks, absence management, and family friendly policies.
• Basic understanding of disciplinary and grievance processes and the ability to support investigations and hearings.
• Familiarity with GDPR and HR data handling requirements, including confidentiality and secure record keeping.
• Awareness of payroll processes, including starters, leavers, pay adjustments, and absence related inputs.
• Strong administration and organisational skills, with the ability to manage multiple processes simultaneously.
• High level of accuracy and attention to detail, especially when maintaining records or preparing data for payroll.
• Proficient in Microsoft Office 365, particularly Outlook, Word, Excel, SharePoint, and Teams.
• Experience using HR Information Systems (HRIS) for maintaining employee records, reporting, and tracking absences (can be trained but desirable).

Desirable knowledge, experience and skills

• CIPD Level 3 or above